Xerox 5445 Manuel d'utilisateur

Xerox® DocuMate® 5445 / 5460User’s Guide10Electrical InformationWarning - Electrical Safety Information1. The power receptacle for the machine must me

Xerox® DocuMate® 5445 / 5460User’s Guide100Text Documents PropertiesThese properties apply to Microsoft Word, Microsoft Excel®, and any other text edi

Xerox® DocuMate® 5445 / 5460User’s Guide101Adding Text Editor Applications to OneTouch1. To add another application to the list, click the Add applica

Xerox® DocuMate® 5445 / 5460User’s Guide1027. Click Refresh on the OneTouch Properties window and the new application should now be available.Creating

Xerox® DocuMate® 5445 / 5460User’s Guide103Still Image ClientIf you want to specify an application to use for scanning at the start of the process, yo

Xerox® DocuMate® 5445 / 5460User’s Guide1044. A dialog box opens for you to select the application to use for scanning. Select the application you wan

Xerox® DocuMate® 5445 / 5460User’s Guide105Image EditorsImage editors include Microsoft Paint and other drawing and graphics applications. Supported f

Xerox® DocuMate® 5445 / 5460User’s Guide106Image Documents PropertiesThese properties apply to Microsoft Paint and other image processing applications

Xerox® DocuMate® 5445 / 5460User’s Guide107Adding Image Editor Applications to OneTouch1. To add another application to the list, click the Add applic

Xerox® DocuMate® 5445 / 5460User’s Guide108PDF ApplicationsPDF destinations are applications that can open and/or edit the Adobe PDF file format. Supp

Xerox® DocuMate® 5445 / 5460User’s Guide1093. Click on one of the default text editors such as WordPad.4. Click on the Properties button.5. To add ano

Xerox® DocuMate® 5445 / 5460User’s Guide11Emergency Power OffIf any of the following conditions occur, turn off the machine immediately and disconnect

Xerox® DocuMate® 5445 / 5460User’s Guide1108. In Step 4 of the dialog box, select Adobe PDF format and Adobe searchable PDF. Adobe PDF format—select t

Xerox® DocuMate® 5445 / 5460User’s Guide111Send to ApplicationThe Send to Application link allows you to select any application on your computer as th

Xerox® DocuMate® 5445 / 5460User’s Guide112To configure a destination application for the Send to Application link:1. Click Browse to open the Windows

Xerox® DocuMate® 5445 / 5460User’s Guide113Configure advanced features—select this option to change the default settings for this link. Only advanced

Xerox® DocuMate® 5445 / 5460User’s Guide114Scanning to Multiple DestinationsScanning to multiple destinations works the same as when scanning to a sin

Xerox® DocuMate® 5445 / 5460User’s Guide1154. If any of the destinations you select have global configuration properties, the Properties button at the

Xerox® DocuMate® 5445 / 5460User’s Guide1166. Select the scan configuration you want to use for scanning in the Select configuration list.Click on the

Xerox® DocuMate® 5445 / 5460User’s Guide117Scanning with Job SeparationUse job separation to have OneTouch create a new file each time a separator is

Xerox® DocuMate® 5445 / 5460User’s Guide1186. Select one of the two job separation options:When a blank page is detected—a new file will be created af

Xerox® DocuMate® 5445 / 5460User’s Guide119•If you select When the number of images reaches, and input a number in the control box, any blank pages wi

Xerox® DocuMate® 5445 / 5460User’s Guide12Maintenance Information1. Any operator product maintenance procedures will be described in the user document

Xerox® DocuMate® 5445 / 5460User’s Guide120Scanning with Optical Character Recognition (OCR)Optical Character Recognition (OCR) converts text and numb

Xerox® DocuMate® 5445 / 5460User’s Guide121Text FormatsYou select the text format option by clicking on the text icon on the OneTouch Properties windo

Xerox® DocuMate® 5445 / 5460User’s Guide1222. Right-click on the text format icon. 3. Choose the file type that you want for the text format.Your sele

Xerox® DocuMate® 5445 / 5460User’s Guide123Additional options are available on the menu for the sPDF and nPDF text formats. The three image quality se

Xerox® DocuMate® 5445 / 5460User’s Guide124Selecting OneTouch OmniPage OCR OptionsThe software you installed for your scanner includes a set of advanc

Xerox® DocuMate® 5445 / 5460User’s Guide125The OCR TabThe options shown on the OCR tab window are for spellchecking scanned text, replacing missing or

Xerox® DocuMate® 5445 / 5460User’s Guide126• User Dictionary—a user dictionary is your personal dictionary with words that you want the OCR engine to

Xerox® DocuMate® 5445 / 5460User’s Guide127•jpeg•bmp•sPDF•nPDFThe file does not have to include every word you want in the dictionary. You will be abl

Xerox® DocuMate® 5445 / 5460User’s Guide12811. The text file now appears on the list of user dictionaries that you can use for spellchecking.12. Selec

Xerox® DocuMate® 5445 / 5460User’s Guide1293. To import a list of words from another text file, click Import.The Import Contents of User Dictionary wi

Xerox® DocuMate® 5445 / 5460User’s Guide13Product Safety CertificationThis product is certified by the following Agency using the Safety standards lis

Xerox® DocuMate® 5445 / 5460User’s Guide130The Format TabThe options on the Format tab window are for setting the input and output formats for the sca

Xerox® DocuMate® 5445 / 5460User’s Guide131• Retain fonts and paragraphs—this output format retains the font and paragraph styling, including graphics

Xerox® DocuMate® 5445 / 5460User’s Guide132OneTouch with Visioneer Acuity TechnologyThe OneTouch software you received with your Xerox scanner now inc

Xerox® DocuMate® 5445 / 5460User’s Guide133The Acuity SettingsYou select the Visioneer Acuity settings when creating or editing a scan configuration o

Xerox® DocuMate® 5445 / 5460User’s Guide134• AutoCrop to original—Select this option to let the software automatically determine the size of the item

Xerox® DocuMate® 5445 / 5460User’s Guide135Hardware Properties1. Right-click on the OneTouch icon and choose Show Hardware from the pop-up menu.2. The

Xerox® DocuMate® 5445 / 5460User’s Guide136Device SettingsPlease refer to Device Settings on page 193Driver SettingsPlease refer to Driver Settings on

Xerox® DocuMate® 5445 / 5460User’s Guide1377Scanning from TWAIN and WIAThis chapter includes:• Accessing the Scanner Interface on page 138• Scanning o

Xerox® DocuMate® 5445 / 5460User’s Guide138Accessing the Scanner InterfaceEvery scanning application will access the scanner using a different method.

Xerox® DocuMate® 5445 / 5460User’s Guide139ScanningSome features described herein may not be available for the current scanner. Please disregard any i

Xerox® DocuMate® 5445 / 5460User’s Guide14Environmental Health and Safety ContactsContact InformationFor more information on Environment, Health, and

Xerox® DocuMate® 5445 / 5460User’s Guide140Note: You can lock or unlock the scanner’s interface from the driver configuration options for your scanner

Xerox® DocuMate® 5445 / 5460User’s Guide141Using the Preview WindowClicking the Preview button will display the preview window for the scanner interfa

Xerox® DocuMate® 5445 / 5460User’s Guide1423. Click Show main UI to bring the main scanner interface in front of the preview window for you to adjust

Xerox® DocuMate® 5445 / 5460User’s Guide143When you scan, any settings you adjusted are automatically saved to the Last used settings preset. These s

Xerox® DocuMate® 5445 / 5460User’s Guide1445. Move or resize region 1 until the sample image area you want is within the scan region. Resize the regio

Xerox® DocuMate® 5445 / 5460User’s Guide1458. In the main scanner interface click Save to save the regions to the current preset, or save them to a ne

Xerox® DocuMate® 5445 / 5460User’s Guide146Move, Resize, or Delete RegionsMoving regions – to move a region, place your mouse cursor over the region y

Xerox® DocuMate® 5445 / 5460User’s Guide147Deleting regions – to delete a region, place your mouse cursor over the region you want to delete. The regi

Xerox® DocuMate® 5445 / 5460User’s Guide148Make this the first region – select this option to set the region number to 1. This option is not available

Xerox® DocuMate® 5445 / 5460User’s Guide149Document Source ConfigurationSome options in the interface may be grayed out and cannot be selected. Grayed

Xerox® DocuMate® 5445 / 5460User’s Guide152WelcomeThis chapter includes:• What’s in the Box on page 16• System Requirements on page 17• Documentation

Xerox® DocuMate® 5445 / 5460User’s Guide150Click the drop down menu to select the scanning options you want to use.The available color modes are:• Aut

Xerox® DocuMate® 5445 / 5460User’s Guide151Sides identicalIf the scanner supports two-sided (duplex) scanning, you can individually set the color mode

Xerox® DocuMate® 5445 / 5460User’s Guide152SummaryThe Summary area displays some of the basic scan options selected in the interface. Clicking on one

Xerox® DocuMate® 5445 / 5460User’s Guide153PresetsA preset contains all features in the scanner interface, including color mode, resolution, paper siz

Xerox® DocuMate® 5445 / 5460User’s Guide1543. Type an new name for the preset in the name field and then click on OK in the dialogue.To delete a prese

Xerox® DocuMate® 5445 / 5460User’s Guide1552. Click on the browse button next to the Destination folder field to open a file browsing window. 3. Bro

Xerox® DocuMate® 5445 / 5460User’s Guide156• Overwrite—select this option to replace the current preset with the one you selected from the list.• Keep

Xerox® DocuMate® 5445 / 5460User’s Guide1574. The preset will now be in the list of presets available in the scanner's interface.Note: the softwa

Xerox® DocuMate® 5445 / 5460User’s Guide158Document Settings• Main panel—this panel contains the most commonly used scan settings. When the Basic sour

Xerox® DocuMate® 5445 / 5460User’s Guide159Disabled Options in this SectionSome options in the interface may be grayed out and cannot be selected. Gra

Xerox® DocuMate® 5445 / 5460User’s Guide16What’s in the BoxBefore proceeding, check the contents of the box. If items are missing or damaged, contact

Xerox® DocuMate® 5445 / 5460User’s Guide160ResolutionThe resolution determines the amount of detail you can see in the scanned image. Resolution is th

Xerox® DocuMate® 5445 / 5460User’s Guide161Custom document sizesSelect the measurement units you want to use from the Units list.If the Document size

Xerox® DocuMate® 5445 / 5460User’s Guide162Straighten ImageSelect this option to let the scanner automatically determine if a page is skewed, then str

Xerox® DocuMate® 5445 / 5460User’s Guide163The following image shows a cheque scanned in duplex mode without Merge two sides enabled, and the same che

Xerox® DocuMate® 5445 / 5460User’s Guide164• Blank threshold—you can use the Threshold slider to fine tune the sensitivity of the blank image detectio

Xerox® DocuMate® 5445 / 5460User’s Guide165QualityYou can fine tune the compression level by adjusting the quality slider between high compression and

Xerox® DocuMate® 5445 / 5460User’s Guide166Scanner Model Panel OptionsThe options in this panel are specific to the scanner you are using. If you sele

Xerox® DocuMate® 5445 / 5460User’s Guide167Detect Folded CornersSelect this option to have the scanner detect when a page that has a corner folded dow

Xerox® DocuMate® 5445 / 5460User’s Guide168Length—input the minimum length of the folded corner area that you want the scanner to detect. This is the

Xerox® DocuMate® 5445 / 5460User’s Guide169When Split long document is not selected, the Document size: “length” field represents the physical documen

Xerox® DocuMate® 5445 / 5460User’s Guide17System RequirementsPentium 4 PC or AMD equivalent with:•A DVD-ROM drive• An available Universal Serial Bus (

Xerox® DocuMate® 5445 / 5460User’s Guide170Document HandlingSelect the type of paper in your scan batch. Leave the default selection for Normal paper

Xerox® DocuMate® 5445 / 5460User’s Guide171There are various types of control sheets available on the scanner’s installation disc for you to print and

Xerox® DocuMate® 5445 / 5460User’s Guide172Image EnhancementsClick on the Image Enhancements icon to select options applicable to what type of image p

Xerox® DocuMate® 5445 / 5460User’s Guide173Disabled Options in this SectionSome options in the interface may be grayed out and cannot be selected. Gra

Xerox® DocuMate® 5445 / 5460User’s Guide174Choosing brightness valuesAdjusting the brightness level is based on how you want the image to appear and t

Xerox® DocuMate® 5445 / 5460User’s Guide175ContrastContrast refers to the differences between the light and dark portions in the image. Move the slide

Xerox® DocuMate® 5445 / 5460User’s Guide176Black background scanners:Some scanners have a black background plate. A black background results in more p

Xerox® DocuMate® 5445 / 5460User’s Guide177Invert ImageThe Invert image option reverses the color of each pixel in the scanned image. When scanning in

Xerox® DocuMate® 5445 / 5460User’s Guide178Mirror ImageThe Mirror image option flips the image left-to-right.Bit Depth ReductionThe Bit depth reductio

Xerox® DocuMate® 5445 / 5460User’s Guide179Below is an example of a color scan, a black and white scan without dithering, and a black and white scan w

Xerox® DocuMate® 5445 / 5460User’s Guide18DocumentationThe following printed documentation is provided in the box:• Installation guide—abbreviated sca

Xerox® DocuMate® 5445 / 5460User’s Guide180• The position of the hole cannot be flush to the edge of the margin area and it cannot overlap the edge of

Xerox® DocuMate® 5445 / 5460User’s Guide181This option is only available when scanning in grayscale or black and white. The example below shows the or

Xerox® DocuMate® 5445 / 5460User’s Guide182DespeckleThis option removes speckles from the background. Speckles are small spots on an image that the sc

Xerox® DocuMate® 5445 / 5460User’s Guide183Smooth BackgroundAutomatically detect the background color of the scanned item, eliminate minor variations,

Xerox® DocuMate® 5445 / 5460User’s Guide184White LevelWith this option you can set what the scanner should interpret as “white” in the final image, ev

Xerox® DocuMate® 5445 / 5460User’s Guide185Xerox DocuMate 5445 / Xerox DocuMate 5460 — firmware version lower than 2.0This feature will be disabled if

Xerox® DocuMate® 5445 / 5460User’s Guide186• Example – 2 dot pattern1 and 2 dot white pixel removal patternLooks for 1 dot or 2 dots on the inside edg

Xerox® DocuMate® 5445 / 5460User’s Guide187Driver ConfigurationUse the Driver configuration section to configure the add-on modules, select interface

Xerox® DocuMate® 5445 / 5460User’s Guide188Scanner ConfigurationThe scanner configuration tab shows the hardware information for your scanner.Power ad

Xerox® DocuMate® 5445 / 5460User’s Guide189Hardware FeaturesFor most scanners, many of the image processing options described here-in are only availab

Xerox® DocuMate® 5445 / 5460User’s Guide19The Xerox DocuMate 5445 / 5460 ScannerInput Tray—holds the documents in the Automatic Document Feeder for sc

Xerox® DocuMate® 5445 / 5460User’s Guide190Checking the Scanner Firmware VersionYou will need to know the scanner’s firmware version to determine whic

Xerox® DocuMate® 5445 / 5460User’s Guide191Hardware Image Processing for Your ScannerUnless otherwise stated, all options listed in this section are a

Xerox® DocuMate® 5445 / 5460User’s Guide192• Skip blank originals• Smooth background• Remove background• Automatically adjust brightness and contrast*

Xerox® DocuMate® 5445 / 5460User’s Guide193Hardware Properties and Interface BehaviorYou can use the scanner’s properties page to keep track of scanne

Xerox® DocuMate® 5445 / 5460User’s Guide194• LLD version—the scanner’s base driver version. This is not the OneTouch software revision, TWAIN or WIA d

Xerox® DocuMate® 5445 / 5460User’s Guide195Driver SettingsThe options in this panel are for configuring how the scanner interface will behave in some

Xerox® DocuMate® 5445 / 5460User’s Guide196• Preset overrides capabilities—some scanning applications have the option to adjust the scan settings and

Xerox® DocuMate® 5445 / 5460User’s Guide1978Scanning from ISISYou can use the ISIS interface from QuickScan or any other application that will access

Xerox® DocuMate® 5445 / 5460User’s Guide198

Xerox® DocuMate® 5445 / 5460User’s Guide1999Scanner Options, Maintenance and TroubleshootingThis chapter includes:• Clearing Paper Jams on page 200• C

Design © 2013 Xerox Corporation. All rights reserved. Xerox®, Xerox and Design® and DocuMate® are registered trademarks of Xerox Corporation in the Un

Xerox® DocuMate® 5445 / 5460User’s Guide20Paper thickness switch—separates the rollers to allow for scanning thick items.Power jack—Connects the power

Xerox® DocuMate® 5445 / 5460User’s Guide200Clearing Paper JamsDepending on the paper type, scanning results may be poor even when you scan documents t

Xerox® DocuMate® 5445 / 5460User’s Guide201To detach the exit guides:1. Close the trays. 2. Remove the input tray by carefully but firmly pulling it a

Xerox® DocuMate® 5445 / 5460User’s Guide2024. Carefully and firmly pull the exit guides away from the scanner.The exit guides are hard plastic arms th

Xerox® DocuMate® 5445 / 5460User’s Guide2032. Locate notches in the underside of the exit path where the guides are going to be attached.3. Align the

Xerox® DocuMate® 5445 / 5460User’s Guide204Cleaning the Outside of the ScannerExcessive dust accumulation around and on the scanner will pull into the

Xerox® DocuMate® 5445 / 5460User’s Guide205Cleaning the Inside of the ScannerCleaning the inside of the scanner helps to keep your scanner operating a

Xerox® DocuMate® 5445 / 5460User’s Guide206Cleaning the Double Feed Detection SensorsYou should clean these sensors as part of your standard weekly ma

Xerox® DocuMate® 5445 / 5460User’s Guide207Cleaning the RollersPreparation• You will need a roller cleaning paper for cleaning the rollers. Roller cle

Xerox® DocuMate® 5445 / 5460User’s Guide2082. The following illustration shows where the rollers are located in the scanner. Use a roller cleaning pap

Xerox® DocuMate® 5445 / 5460User’s Guide209Replacing the RollersFrequent paper jams are a symptom of a worn roller assembly. A worn roller can cause d

Xerox® DocuMate® 5445 / 5460User’s Guide213Scanner SetupThis chapter includes:• Unpack the Scanner on page 22• Attach the Input Tray on page 24• Conne

Xerox® DocuMate® 5445 / 5460User’s Guide2101. Locate the roller in the body of the scanner and pull open the roller cover.2. Remove the roller from th

Xerox® DocuMate® 5445 / 5460User’s Guide2114. Close the roller cover. Press gently on both sides of the roller cover until it clicks into place.When y

Xerox® DocuMate® 5445 / 5460User’s Guide2122. Remove the roller from the scanner. Slide the roller straight out from the scanner.3. Insert the new rol

Xerox® DocuMate® 5445 / 5460User’s Guide213User UtilityThe User Utility is a software program designed to help maintain and troubleshoot your Xerox sc

Xerox® DocuMate® 5445 / 5460User’s Guide214Main Screen OptionsThis section briefly describes the options on the main interface of the User Utility. Th

Xerox® DocuMate® 5445 / 5460User’s Guide215• System: displays the number of pages scanned through the ADF after the last counter update.• After Clean

Xerox® DocuMate® 5445 / 5460User’s Guide216U23 A multi-feed has been detected.Two pages have fed through the scanner at the same time.Open the scanner

Xerox® DocuMate® 5445 / 5460User’s Guide217Setting Sleep ModeYour scanner has a built-in power saving feature that sets the scanner into low power whe

Xerox® DocuMate® 5445 / 5460User’s Guide218Vertical Line ReductionThe vertical line reduction is used to improve the image quality of the scanned docu

Xerox® DocuMate® 5445 / 5460User’s Guide2196. The scanner will pull the pages through as it sets the adjustment. This window will automatically close

Xerox® DocuMate® 5445 / 5460User’s Guide22Unpack the ScannerRemove any tape from the scanner body. Use care while removing the tape, the tape holds f

Xerox® DocuMate® 5445 / 5460User’s Guide220TroubleshootingProblem: The scanner won’t scan. What’s wrong? Check for one of these possible problems:• Ar

Xerox® DocuMate® 5445 / 5460User’s Guide221This may occur after Windows goes into power saving mode to “hibernate” the computer into a low power state

Xerox® DocuMate® 5445 / 5460User’s Guide222Problem: I am getting an error message that OCR fails every time I try to scan using the OCR features from

Xerox® DocuMate® 5445 / 5460User’s Guide223Uninstalling Your ScannerUse the options in the Windows Control Panel to remove the scanner driver and modu

Xerox® DocuMate® 5445 / 5460User’s Guide224Xerox DocuMate 5445 / 5460 SpecificationsOptical resolution 600 dpiBit depth 24-bit color, 8-bit grayscale,

Xerox® DocuMate® 5445 / 5460User’s Guide225Power supply AC-ADAPTER (PNLV6507Y)DC jack, 2P, 100–240Vac, 50–60 Hz, 16Vdc/1.5A, Class II, One Core, ENERG

Xerox® DocuMate® 5445 / 5460User’s Guide226Xerox DocuMate 5445 / 5460 Scanner Parts ListPlease use the following part names and numbers when ordering

Xerox® DocuMate® 5445 / 5460User’s Guide227ARegulatory InformationThis chapter includes:• Basic Regulations on page 228• Copy Regulations on page 230

Xerox® DocuMate® 5445 / 5460User’s Guide228Basic RegulationsUnited States (FCC Regulations)This equipment has been tested and found to comply with the

Xerox® DocuMate® 5445 / 5460User’s Guide229Bessemer RoadWelwyn Garden CityHertsAL7 1HEEngland, Telephone +44 (0) 1707 353434Other RegulationsTurkey (R

Xerox® DocuMate® 5445 / 5460User’s Guide23Place the scanner on a level surface near the computer.• Keep clear space on every side of the scanner for t

Xerox® DocuMate® 5445 / 5460User’s Guide230Copy RegulationsUnited StatesCongress, by statute, has forbidden the reproduction of the following subjects

Xerox® DocuMate® 5445 / 5460User’s Guide2319. Selective Service Induction Papers that bear any of the following Registrant’s information:Exception: U.

Xerox® DocuMate® 5445 / 5460User’s Guide232• Copyright material or trademarks without the consent of the owner • Postage stamps and other negotiable i

Xerox® DocuMate® 5445 / 5460User’s Guide233BCompliance InformationThis chapter includes:• Product Recycling & Disposal on page 234• Energy Star fo

Xerox® DocuMate® 5445 / 5460User’s Guide234Product Recycling & DisposalUSA & CanadaIf you are managing the disposal of your Xerox product, ple

Xerox® DocuMate® 5445 / 5460User’s Guide235Energy Star for the USAEnergy Program ComplianceThe Xerox® DocuMate® 5445 / 5460 is ENERGY STAR qualified u

Xerox® DocuMate® 5445 / 5460User’s Guide236

Xerox® DocuMate® 5445 / 5460User’s Guide237AActual size, 84Add Application, 101, 107, 109Advanced device settings, 84Advanced Settings tab, 63After Cl

IndexXerox® DocuMate® 5445 / 5460User’s Guide238file format, 122File separation action, 171Fill margin holes, 179Fit to page, 84Flip back side, 162flo

IndexXerox® DocuMate® 5445 / 5460User’s Guide239properties, 54, 72, 75, 81, 85, 103, 120One Touch Button Panelnames, 51One Touch Properties windowopti

Xerox® DocuMate® 5445 / 5460User’s Guide24Attach the Input Tray1. Align the tabs on the input tray with the holes in the scanner body.2. Slide the inp

IndexXerox® DocuMate® 5445 / 5460User’s Guide240TText Brightness, 186Text Documents Properties, 100Text Editors, 56text file format, 121Text file form

Xerox® DocuMate® 5445 / 5460User’s Guide25Connect the Scanner Power CordNote: Only use the power supply (PNLV6507Y) included with your scanner. Connec

Xerox® DocuMate® 5445 / 5460User’s Guide26

Xerox® DocuMate® 5445 / 5460User’s Guide274InstallationThis chapter includes:• Before You Begin on page 28• Install the Software and Connect the Scann

Xerox® DocuMate® 5445 / 5460User’s Guide28Before You BeginPlease make sure of the following before you begin installation:• The information in this gu

Xerox® DocuMate® 5445 / 5460User’s Guide29Install the Software and Connect the Scanner1. Start Microsoft Windows and make sure that no other applicati

Xerox® DocuMate® 5445 / 5460User’s Guide3Table of Contents1SafetySafety Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Xerox® DocuMate® 5445 / 5460User’s Guide304. On the Main menu, select Install software.5. Make sure the boxes for Scanner Driver and Visioneer OneTouc

Xerox® DocuMate® 5445 / 5460User’s Guide31Installing the Scanner DriverThe scanner driver installation will start first.1. The Welcome screen for the

Xerox® DocuMate® 5445 / 5460User’s Guide32Connect the USB Cable and Turn on the Power1. Remove any tape from the USB cable.2. Plug the USB cable into

Xerox® DocuMate® 5445 / 5460User’s Guide334. When you’re certain that the software has completely loaded, return to the “Complete the installation by

Xerox® DocuMate® 5445 / 5460User’s Guide342. The next screen lets you choose where the installation files are going to be on your computer. Click on B

Xerox® DocuMate® 5445 / 5460User’s Guide35Installing Additional ApplicationsYour scanner includes free, additional applications as described in the ta

Xerox® DocuMate® 5445 / 5460User’s Guide36Nuance PDF Converter PDF Converter Professional 7 features 100% industry-standard PDF creation and editing p

Xerox® DocuMate® 5445 / 5460User’s Guide37View the User Guides1. Return to the disc’s Main menu and click on View user guides.2. Click on View scanner

Xerox® DocuMate® 5445 / 5460User’s Guide38Register Your ScannerRegistering your scanner is important as it provides you with access to our free teleph

Xerox® DocuMate® 5445 / 5460User’s Guide395Loading Documents to ScanThis chapter includes:• Preparing Documents for Scanning on page 42• Using the Mix

Xerox® DocuMate® 5445 / 5460User’s Guide46 Scanning and Configuring OneTouchDefault OneTouch Settings . . . . . . . . . . . . . . . . . . . . . . . .

Xerox® DocuMate® 5445 / 5460User’s Guide40Using the Mixed Batch Card GuideYou can use the card guide to scan most ID and credit cards without having t

Xerox® DocuMate® 5445 / 5460User’s Guide41When you want to use the card guide you can attach it by sliding the tabs on the card guide into the niches

Xerox® DocuMate® 5445 / 5460User’s Guide42Preparing Documents for Scanning• Fan the documents to make sure all pages in the stack are separated.• Bend

Xerox® DocuMate® 5445 / 5460User’s Guide43• Adjust the paper guide for the width of paper, and make sure the input and output trays are fully extended

Xerox® DocuMate® 5445 / 5460User’s Guide44Scanning Thick Pages or Bound DocumentsWith this scanner you can scan thick paper and bound documents up to

Xerox® DocuMate® 5445 / 5460User’s Guide45Supported Document TypesYou can scan the following types of documents and cards with this scanner.Acceptable

Xerox® DocuMate® 5445 / 5460User’s Guide46Unacceptable Document TypesThe documents in this list can be scanned, but please note that scanning document

Xerox® DocuMate® 5445 / 5460User’s Guide47Unsupported Document TypesDo not scan the following types of documents as they may cause damage to the scann

Xerox® DocuMate® 5445 / 5460User’s Guide48Scanning InterfacesIf you selected the recommended installation, then you have several different options to

Xerox® DocuMate® 5445 / 5460User’s Guide496Scanning and Configuring OneTouchThis chapter includes:• Scanning and Configuring OneTouch on page 49• Defa

Table of ContentsXerox® DocuMate® 5445 / 5460User’s Guide5Creating Your Own Dictionaries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Xerox® DocuMate® 5445 / 5460User’s Guide50The OneTouch Button Panel, that you see on the computer screen, shows the pre-set function for each button (

Xerox® DocuMate® 5445 / 5460User’s Guide51Default OneTouch SettingsWhen you installed the scanner, the software configured each OneTouch button with a

Xerox® DocuMate® 5445 / 5460User’s Guide52Scan from the OneTouch Button PanelScanning from the button panel on your computer’s screen works like press

Xerox® DocuMate® 5445 / 5460User’s Guide53•Red “X”—click to close the OneTouch panel.The Button View• Left-click on a Destination Application icon to

Xerox® DocuMate® 5445 / 5460User’s Guide54Changing the Button Settings1. Click on the OneTouch icon. 2. Right-click a button on the OneTouch Button Pa

Xerox® DocuMate® 5445 / 5460User’s Guide557. Select a scanning configuration in the Select configuration list.The configuration’s basic settings inclu

Xerox® DocuMate® 5445 / 5460User’s Guide56Selecting Options for OneTouchUse the Options tab to configure how OneTouch works with the selected button,

Xerox® DocuMate® 5445 / 5460User’s Guide57Enable scanning to multiple destinations—select this option to allow for multiple destinations to be selecte

Xerox® DocuMate® 5445 / 5460User’s Guide58• {hh}—inserts the 12-hour clock hour with a zero added to single-digit time values (02).• {H}—inserts the 2

Xerox® DocuMate® 5445 / 5460User’s Guide59Scan ConfigurationsThe scan configurations are where you select the scanning resolution, brightness, mode (c

Xerox® DocuMate® 5445 / 5460User’s Guide68 Scanning from ISIS9 Scanner Options, Maintenance and TroubleshootingClearing Paper Jams . . . . . . . . . .

Xerox® DocuMate® 5445 / 5460User’s Guide60Based on the selected destination, additional settings tabs may also be available. If you see one of these a

Xerox® DocuMate® 5445 / 5460User’s Guide61Page Settings TabThe options on the Page Settings tab will be available based on either the selected color m

Xerox® DocuMate® 5445 / 5460User’s Guide62• Invert image—reverses the color of each pixel in the scanned image. When scanning in black and white, each

Xerox® DocuMate® 5445 / 5460User’s Guide63• Color dropout—color dropout is the ability of your scanner to automatically remove a color from a scanned

Xerox® DocuMate® 5445 / 5460User’s Guide64• Color saturation—the strength or purity of a color. This option is only available when the selected scan m

Xerox® DocuMate® 5445 / 5460User’s Guide65Side—click once on the word Front to show the Side option list. If you are using a simplex (one-sided) scann

Xerox® DocuMate® 5445 / 5460User’s Guide66Color—this color field shows the selected fill color for the redacted area(s). When the software removes the

Xerox® DocuMate® 5445 / 5460User’s Guide67•If Color dropout is selected, redaction occurs after the color specified is removed from the image. For exa

Xerox® DocuMate® 5445 / 5460User’s Guide68File FormatsThe available file formats, in the Select format panel, are based on the selected destination fo

Xerox® DocuMate® 5445 / 5460User’s Guide69Right-click on the BMP icon to access the GIF and PNG image formats. When you select either of these formats

Xerox® DocuMate® 5445 / 5460User’s Guide71SafetyThis chapter includes• Safety Introduction on page 8• Operational Safety Information on page 9• Electr

Xerox® DocuMate® 5445 / 5460User’s Guide703. Choose the file size/image quality option for your scanned images.Minimize Size—smallest file size, lowes

Xerox® DocuMate® 5445 / 5460User’s Guide71Text FormatsSelecting the text format option also selects OCR processing as an automatic step for scanning.

Xerox® DocuMate® 5445 / 5460User’s Guide72Configure Before ScanYou can set up the scanner so that, when you press a button or click it on the Button P

Xerox® DocuMate® 5445 / 5460User’s Guide732. The following window will open asking if you want to cancel the entire job.• Yes—scanning stops and all p

Xerox® DocuMate® 5445 / 5460User’s Guide74Open Scanned Document(s)Select the destination Open Scanned Document(s) to have the scanned document open au

Xerox® DocuMate® 5445 / 5460User’s Guide75Transfer to StorageWith Transfer to Storage, you can scan documents and save them in a folder in one step. S

Xerox® DocuMate® 5445 / 5460User’s Guide76•Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the Storage

Xerox® DocuMate® 5445 / 5460User’s Guide772. Hover the mouse cursor over the Set as scan destination option and the sub-menu will open to the right. C

Xerox® DocuMate® 5445 / 5460User’s Guide784. Click the New button.The Scan Configuration Properties dialog box opens.5. To help you remember which fol

Xerox® DocuMate® 5445 / 5460User’s Guide799. Select the folder you created for storing the scanned documents.10. Click OK. The selected folder will no

Xerox® DocuMate® 5445 / 5460User’s Guide8Safety IntroductionNotices and SafetyPlease read the following instructions carefully before operating the ma

Xerox® DocuMate® 5445 / 5460User’s Guide8013. You will now have multiple configurations set up for the Transfer to Storage destination, and each confi

Xerox® DocuMate® 5445 / 5460User’s Guide81Burn to CD-ROM If you have a CD burner attached to your computer, you can scan directly from your scanner on

Xerox® DocuMate® 5445 / 5460User’s Guide826. When you are ready to burn the files to a CD, open the OneTouch Properties window, select Burn to CD and

Xerox® DocuMate® 5445 / 5460User’s Guide83Printer or FaxThe availability of printers and/or faxes in the OneTouch destination list depends on whether

Xerox® DocuMate® 5445 / 5460User’s Guide84• Fit to page, reduce image if necessary—if the scanned image is too big to be printed or faxed on a single

Xerox® DocuMate® 5445 / 5460User’s Guide85PaperPortIn the OneTouch Properties window, select PaperPort as the Destination Application for scanning. Su

Xerox® DocuMate® 5445 / 5460User’s Guide86•Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the PaperPor

Xerox® DocuMate® 5445 / 5460User’s Guide87Scan to the current PaperPort folder• Select this option to have the scanned document(s) sent to the current

Xerox® DocuMate® 5445 / 5460User’s Guide88SharePointThe SharePoint destination link allows scans to be sent directly to a SharePoint site from OneTouc

Xerox® DocuMate® 5445 / 5460User’s Guide893. Click on the SharePoint tab and fill in the fields with the information for your SharePoint site.• Protoc

Xerox® DocuMate® 5445 / 5460User’s Guide9Operational Safety InformationYour Xerox equipment and supplies have been designed and tested to meet strict

Xerox® DocuMate® 5445 / 5460User’s Guide90SharePoint Link Log ViewerThe OneTouch Link Log Viewer opens automatically when scanning is complete. Click

Xerox® DocuMate® 5445 / 5460User’s Guide91FTP TransferThe FTP Transfer destination link allows scans to be sent directly to an FTP server from OneTouc

Xerox® DocuMate® 5445 / 5460User’s Guide923. Click on the FTP Transfer tab and fill in the fields with the information for you FTP server.• Protocol—s

Xerox® DocuMate® 5445 / 5460User’s Guide93Click on the Properties button to open the Log Viewer from the FTP OneTouch Link Properties window. There ar

Xerox® DocuMate® 5445 / 5460User’s Guide94SMTP The SMTP destination link allows scans to be sent directly to an email address, through an SMTP server,

Xerox® DocuMate® 5445 / 5460User’s Guide953. Click on the SMTP Settings tab and fill in the fields with the information for you SMTP server.• Protocol

Xerox® DocuMate® 5445 / 5460User’s Guide96SMTP Link Log ViewerThe OneTouch Link Log Viewer opens automatically when scanning is complete. Click on the

Xerox® DocuMate® 5445 / 5460User’s Guide97Email ApplicationsScanning to an email application, such as Outlook or Windows Mail, attaches the scanned im

Xerox® DocuMate® 5445 / 5460User’s Guide98Email PropertiesUse the Email Link Properties window to select a folder for storing a permanent copy of the

Xerox® DocuMate® 5445 / 5460User’s Guide99Text EditorsScanning to a text editing application, such as Microsoft’s Notepad or WordPad, automatically co